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Hello all,

 

I am seeking for an advice on the optimal storage/editing workflow for a Huge project. I will try my best to explain the situation in detail as well as keep it short.

 

Me and my partner are freelancing filmmakers. We are doing a couple of projects here and there (every second month) that ranges from music videos, wedding videos, small corporate videos, small web commercials for catering companies etc… 

 

I am currently editing on MacBook Pro 15’ 2016.

My cameras for the shoots are Panasonic Lumix GH4 / GH5 / Sony A7S / DJI Phantom 3 Pro.

I am editing via 4TB External Desktop HDD’s - USB 3.0 (Western Digital / Seagate)

 

 

 

I have only recently changed to FCPX - previously I was still editing the old school way on FCP7 - thanks film school - and I now find the workflow in FCPX so much easier, quicker and optimised for a quick turnaround that I often need. No more transcoding to Apple Pro res LT, FCP 7 workflow > Export / Compress / Transcode etc… I really like FCPX and I think I am going to stick with it. So far I have not encountered any problems in terms of performance on my MacBook while editing 4K natively, only once for one music video I was using MultiCam and I had to create Proxy for those couple of takes, otherwise I had a smooth editing experience editing with Original Media.

 

 

// THE PROBLEM //

We have a big project that I categorise as ‘separate’ from all our other film work, just for the reason of being so big. We are documenting a huge house being built from scratch - a project that we started filming 4 years ago - for the clients to have a short film / documentary 30-60 minutes of all the process and problems the building has encountered on its way (crane arrived late/ statues on the roof / golden fence being imported from Europe / welding of materials for window edges etc). The frequency of visits and our shoots are in average 1 visit/shoot every 3 months. Occasionally we might come twice or three times in one week if a lot of things/changes are being done tho the house, other times we haven’t been called for over 7 months. 

 

I estimate that this project is going to continue for another 3-5 years until the house is finished. So far we treat all the footage shot as cataloging the progress as it still looks like a construction site so can’t even start editing the final product yet.

 

For this project I have decided to keep this on a separate storage HDD’s. So far it sits on 2x Desktop 4TB/Western Digital HDD’s and 1x 4TB Western Digital small HDD’s - in three separate locations. I CAN NOT AFFORD to loose any data for this project.

 

So far we have shot around 1.5TB of footage. I estimate that with the house being finished it will go beyond the 4TB current capacity. 

 

// MY QUESTION //

 

// Sorry I am not very knowledgeable in the whole RAID set up systems. I have tried to read about it and watch youtube explanation videos but still not quite 100% get the benefits of the set ups.

 

 

Q1) How do I go about storing this project for another 5 years in the most effective / efficient way?

 

Q2) Once the house is finished - how do I go about editing this? Should I edit from the external HDD and have another external HDD - possibly a Thunderbolt as a ‘Final Cut Pro X library’ just solely for this project? How do I back up after each editing session I do to the other two HDD’s? 

 

I have done some researching about the HDD hub that will clone and copy to the other two HDD’s in real time, should this be something I invest in now, or do this later? (in 5 years the technology might jump ahead again and the prices for a SSD’s might be way cheaper or other solutions might open up? 

 

Q3) Is online storage such as Google Drive a possibility with editing such a huge project in FCPX?

 

 

The reason I am posting this now is to try and figure out if I can do any step at the moment to help my workflow in the future and for long-term. Or should I just store store store the footage for now and decide in the future?

 

Thank you for taking the time to read this and if you have any questions to make this more clear please don’t hesitate to ask.

 

Kind regards

 

T

 

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2 hours ago, Tomasawyer said:

I CAN NOT AFFORD to loose any data for this project.

 

2 hours ago, Tomasawyer said:

Sorry I am not very knowledgeable in the whole RAID set up systems. I have tried to read about it and watch youtube explanation videos but still not quite 100% get the benefits of the set ups.

2 hours ago, Tomasawyer said:

Q3) Is online storage such as Google Drive a possibility with editing such a huge project in FCPX?

Those three things said... you'd still need to keep editing local for performance reasons, but I would absolutely go cloud storage. You then not only get protection from individual drive failure, but also from potential theft, environmental disasters (flooding, earthquake, volcano, etc. taking out your editing rig), as well as from less-obvious items such as bit rot.

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thank you - in that case which cloud storage would you recommend? And how would you tackle editing once you commence on the project lets say 4 years from now with storing the edit changes on the HDD's then?

 

Kind regards

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Evaluate who has better performance for you. Box, Dropbox, Google Drive, OneDrive, pCloud, Tresorit, Backblaze, Amazon S3, Amazon Glacier (for long term only),  etc.

Keep in mind that many providers charge different rates to store vs. different rates to export data out (egress) for your calculations.

Editing 4 years down the road, offload it off the cloud to a local drive, do your edits, then upload it back. I don't know your workflow/storage processes as far as optimal performance, so it's a little hard to say, but given the file sizes and bandwidth required I strongly suspect you're going to need to do all edits locally.

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